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West Coast Personnel, for an established property management company in Milnerton, Cape Town, is looking for a Junior Body Corporate Portfolio Administrator. This permanent role suits an organised administrator with body corporate experience who enjoys working with trustees, owners, contractors and service providers.
About the company and the work
West Coast Personnel is a recruitment specialist that places permanent, temporary and contract staff across levels. Its client is a property management company based in Milnerton. The successful candidate will support a Portfolio Manager with the daily operations of about 15 sectional title schemes, so accuracy, follow-up and clear communication matter every day.
Role details and duties
The role is permanent, working Monday to Friday, 08:15 to 17:00, with a salary of R14 000 to R16 000 per month. The original listing shows an apply-by date of 26 November 2026, and reference CPT001429/MM.
- Assist with daily administration of approximately 15 body corporate schemes.
- Liaise with trustees, owners, residents, contractors and service providers.
- Prepare correspondence, notices, circulars and reports, and maintain accurate records and follow up outstanding matters.
- Prepare agendas, meeting packs, minutes and resolutions, and coordinate trustee meetings, AGMs and SGMs.
- Attend meetings when required and follow up decisions and action items.
- Administer complaints, rule breaches, warnings and fine notifications, and maintain compliance records, including CSOS-related matters.
- Coordinate maintenance requests, quotations, contractor appointments and repairs.
- Assist with levy enquiries, arrears follow-ups and owner account queries, budget preparation, financial reporting and insurance claims administration.
Requirements
Only the requirements stated on the original listing are listed here:
- Minimum 1 to 2 years of experience in body corporate or sectional title administration is preferred, and previous experience with a body corporate managing agent or sectional title management company is essential.
- Good understanding of sectional title legislation, trustee responsibilities and body corporate procedures.
- Experience with conduct rules, breach notices, warning letters and fines, and knowledge of trustee meetings, AGMs and SGMs.
- Proficiency in Microsoft Word, Excel and email; WeConnectU or similar property management software experience is advantageous.
- Excellent written and verbal English communication skills, and strong organisational, administrative and problem-solving abilities.
- Must reside in Cape Town and have reliable transport arrangements to Milnerton.
- Willingness to attend trustee meetings and AGMs after normal working hours when required.
- This is not an entry-level position, and previous practical experience in body corporate or sectional title administration is essential.
Where to find and apply safely
This opportunity was originally advertised on Careers24 by West Coast Personnel. Use the Apply button on this page, which takes you directly to that original listing, and submit your application there.
Practical tips
- Highlight your body corporate or sectional title experience, the number of schemes you have supported, and any meeting or compliance work.
- Mention your software experience, including Word, Excel and any property management system.
- Confirm your Cape Town base and transport to Milnerton, and your availability for after-hours meetings.
How the process works
After you apply on the original Careers24 listing, the employer reviews applications and contacts shortlisted candidates for the next steps. This site does not take part in shortlisting, and no outcome or interview is guaranteed.
Important information
This post is informational only. It shares a job opportunity advertised elsewhere and does not offer employment. Never pay anyone for a job application, interview, training or placement, and be cautious of anyone asking for money or personal banking details in connection with a job.
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