Executive Personal Assistant Fixed Term Jobs in Cape Town

A Cape Town-based international organisation is looking for an experienced Executive Personal Assistant for a six-month fixed-term contract. This is a senior contract role supporting executives day to day, and it suits someone who stays organised, discreet and calm when diaries, travel and deadlines all compete for attention.

About the company and the work

The role is advertised through Kamo Placements, a 100% female Black-owned South African recruitment company that describes itself as a staffing solutions provider working across the country’s people and opportunities. You will support senior executives in a welcoming international organisation in Cape Town, helping the working day run smoothly across teams and time zones.

Role details and duties

• Run executive diaries, book appointments and line up meetings across several time zones.
• Keep designated executive inboxes in order so messages are answered and followed up on time.
• Arrange business travel end to end, from flights and accommodation to visas and detailed itineraries.
• Prepare and process expense claims for executives.
• Draft meeting agendas, take minutes and circulate notes within agreed deadlines.
• Coordinate meetings, external visits and executive engagements.
• Provide polished front-of-office support, including screening calls and coordinating visitors.
• Plan and coordinate corporate events, functions and executive activities.
• Give general administrative and business management support that keeps daily operations running well.
• Treat confidential information with the highest level of discretion and professionalism.
• Build strong working relationships with people inside and outside the organisation.

Requirements

• Previous experience as an Executive Personal Assistant, Personal Assistant or in a similar administrative role.
• A good level of education, with strong English and Mathematics skills.
• Proven experience managing executive calendars, coordinating meetings and scheduling appointments.
• Experience arranging business travel, including flights, accommodation, visa coordination and travel itineraries.
• Strong organisational, planning and time-management skills, with excellent attention to detail.
• Excellent written and spoken communication skills, and the ability to deal professionally with people at every level.
• Proficiency in Microsoft Office, especially Word and Outlook, plus experience processing expense claims.
• The ability to work independently, proactively and accurately under pressure and to tight deadlines.
• A high level of discretion and the ability to handle sensitive information professionally.
• A flexible, adaptable approach, including working across different time zones and adjusting working hours when needed.
• Strong interpersonal skills and the ability to build effective working relationships in a diverse environment.

Experience that will count in your favour includes managing stakeholder communication across internal teams and external contacts, working in an international organisation or multicultural environment, business management and operational support, and coordinating complex international travel with multi-leg itineraries. The listing also highlights communication skills, attention to detail and IT proficiency.

Where to find and apply safely

This opportunity is listed on CareerJunction, and the Apply button on this page links to the original listing. Apply only through that original listing, and be cautious of any request for payment in exchange for a job.

Practical tips

• Show examples of diaries, travel and meetings you have coordinated across time zones.
• Highlight your Word and Outlook skills and any expense-claim work you have handled.
• Give one example of how you protected confidential information under pressure.
• Mention any international or multicultural workplace experience you have.

How the process works

Use the Apply button to reach the original CareerJunction listing and follow its application instructions there. The listing does not give a fuller process in the detail shown, so check the original advert for any documents or steps it asks for.

Important information

This page is informational only. It summarises a third-party job advert and does not guarantee employment. No salary is shown because the listing says the pay is undisclosed. Confirm the role, location and working arrangement with the advertiser before accepting an offer.

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