Events Coordinator Jobs in Cape Winelands

Helderberg Personnel is recruiting an Events Coordinator for a client in the aerospace industry, based at Techno Park in Stellenbosch in the Cape Winelands. This is a permanent role for a detail-oriented organiser who can run the logistics and administration behind trade shows, exhibitions and hosted functions, and help grow the company’s presence in the global space technology sector.

About the company and the work

The client works in the aerospace industry, and the role sits with its team in Stellenbosch. The main purpose of the job is to grow the company’s presence in the global space technology sector by managing the logistical and administrative operations of every event the company takes part in or hosts, from trade shows and exhibitions to industry collaborations, internal events and hosted client functions. The salary is listed as market related, and applications close on 28 November 2026.

Role details and duties

• Oversee logistical planning and execution for all trade show events, exhibitions and hosted functions.
• Secure attendance registrations, exhibition spaces and booth placements at key industry events.
• Coordinate vendor relations, travel bookings, venue arrangements, catering and accommodation for teams.
• Liaise with internal teams to ensure all deliverables, such as branding, merchandise, booth design and content, are ready.
• Work closely with the Marketing and Branding team on booth design, branded materials and press releases.
• Support Sales, Engineering and Business Development with visa applications and international travel.
• Communicate with Accounts, Senior Management and department leads to ensure budget compliance.
• Maintain and update the travel and events expenses spreadsheet.
• Track and submit local and international invoices, quotes and purchase orders.
• Liaise with the finance team on wire transfers, reimbursements and online purchases, and ensure all costs are tracked against approved event budgets.
• Coordinate setup, catering, décor and staffing for in-house events such as team building and partner events, and serve as the point of contact during events to troubleshoot and ensure smooth execution.

Requirements

Only what the source advert states:

• A tertiary qualification in Business Administration, Events Management, Tourism, Project Management, or a field that allows for good interpersonal and project management skills, such as Teaching or Psychology.
• Proven experience in event coordination, office administration or project management.
• 2 to 4 years of relevant experience in administrative, event coordination or project management roles.
• South African citizenship or a valid work permit.
• High proficiency in Excel and Google Sheets, including budgeting, timelines and task trackers.
• A basic understanding of bookkeeping and financial documentation processes.
• The ability to source key information quickly, to work independently while managing multiple deadlines and stakeholders, and to chase and manage vendors and suppliers.
• Branding expertise: the ability to apply and evolve a corporate identity across multiple formats.
• Excellent communication and interpersonal skills, with professional telephone and email etiquette.
• Flexibility and adaptability, strong organisational and multitasking abilities, and keen attention to detail.
• Preferred: at least a year’s experience with basic bookkeeping and forecasting; experience leading projects; working with suppliers and travel agents; a working understanding of event management and costing; experience with travel logistics such as booking accommodation, hiring cars and booking flights; experience with visa applications; and experience working with multiple teams and concurrent tasks.

Where to find and apply safely

Apply only through the original Careers24 advert for this vacancy, using the Apply button on this page. The advert is listed by Helderberg Personnel cc, reference SW006685/AM, and applications close on 28 November 2026. Do not pay anyone to apply, and do not share bank details or passwords with anyone claiming to process your application.

Practical tips

• Show events you have coordinated end to end, especially trade shows or exhibitions, with the registrations, booths and vendors you handled.
• Give examples of budgets and expense spreadsheets you managed in Excel or Google Sheets, since the advert stresses those tools.
• Mention any travel logistics and visa application experience, and any bookkeeping or forecasting work, since those are listed as preferred.
• Highlight how you juggle multiple deadlines and stakeholders, and how you keep branding consistent across event materials.
• Apply well before the 28 November 2026 closing date.

How the process works

Applications are made through the original Careers24 advert. The advert does not state a shortlisting or feedback timeline, so treat the closing date as the key milestone and keep a copy of your application.

Important information

This post is for information only. We are not the employer and we do not handle applications, shortlisting or hiring decisions. Always confirm the details in the original advert before applying.

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