Ordering Clerk Jobs in Bellville

A detail-oriented and organised Ordering Clerk is wanted for a permanent role in Bellville, advertised through Status Staffing. The role supports a client in the Northern Suburbs of Cape Town, keeping construction and property projects supplied with the right materials, at the right price, at the right time. Please note the salary difference in the original listing: the listing header shows Market Related, while the advert text states a basic salary of R15,000 – R18,000 depending on experience — confirm the full package in the original advert.

About the company and the work

The position is advertised by Status Staffing, a Western Cape-based boutique staffing agency, on behalf of its client. The client is based in the Northern Suburbs, Cape Town, and works in construction and property. The Ordering Clerk sits at the centre of the buying process, turning site and project needs into accurate purchase orders and keeping deliveries, records and costs under control. The role is permanent, starts as soon as possible, and runs Monday to Friday from 08:00 to 17:00.

Role details and duties

• Prepare, process and manage purchase orders for building materials, construction supplies and maintenance items.
• Source materials and products from approved suppliers in line with project specifications and requirements.
• Obtain and compare supplier quotations to secure competitive pricing, quality and availability.
• Follow up on outstanding quotations, purchase orders and backorders, and make sure orders are accurate, authorised and processed on time.
• Watch material price changes and spot opportunities to save costs.
• Liaise with project managers, site supervisors, maintenance teams and other departments to confirm what is needed and when.
• Build and maintain professional relationships with suppliers, contractors and service providers.
• Confirm stock availability, pricing, lead times and delivery arrangements, and coordinate deliveries to construction sites, properties, offices or storage facilities.
• Follow up on delayed or incomplete deliveries and resolve discrepancies promptly, including incorrect, damaged or short-delivered goods.
• Verify supplier invoices, delivery notes and purchase orders so quantities, prices and details agree.
• Show a working understanding of common building materials such as cement, sand, aggregates and bricks, and help source materials for property renovations, repairs, maintenance and development work.
• Make sure materials ordered match the specifications and quantities given by site teams, and help prioritise urgent material needs so projects are not delayed.
• Keep accurate purchasing records, supplier databases, quotation files and purchase order registers.
• Capture orders, supplier information and pricing accurately on the relevant accounting, procurement or ERP system.
• Match purchase orders to delivery notes and supplier invoices, track outstanding orders, and give regular updates to management and relevant departments.
• Help with monthly purchasing reports, expenditure tracking and supplier reconciliations where required, and keep procurement documents properly filed and easy to find.
• Monitor stock levels of commonly used building materials and maintenance supplies, help with stock counts, and flag items that need replenishing.
• Prevent over-ordering, unnecessary purchases and wastage, and follow purchasing procedures, delegated authority levels and budget requirements.

Requirements

• Grade 12 / Matric.
• Minimum of 2–3 years’ relevant experience in buying, procurement or ordering administration.
• Previous purchasing or ordering experience in the property development, construction, building materials or property maintenance industry.
• Practical knowledge of construction materials, hardware and building supplies.
• Buildsmart procurement experience.
• Experience in obtaining quotations, comparing prices, processing purchase orders and following up on orders.
• Computer literacy, including Microsoft Excel, Word and Outlook.
• Experience using an accounting, procurement or ERP system will be advantageous.
• A valid driver’s licence will be advantageous, depending on operational requirements.
• Excellent organisational and administrative skills, with strong attention to detail and numerical accuracy.
• Good negotiation, communication and supplier relationship skills.
• Ability to prioritise urgent orders and manage multiple tasks, with good time management and follow-through.
• Strong problem-solving and decision-making abilities, and a cost-conscious approach to purchasing.
• Ability to work independently and as part of a team.
• Professional telephone and email etiquette.
• Honest, reliable and accountable, with the ability to handle confidential company information.
• A recent professional profile photo is to accompany your application.

Where to find and apply safely

This opportunity is listed on Careers24, and the Apply button on this page links to the original listing. Apply only through that listing, and be cautious of anyone who asks for payment in exchange for a job. The original advert states that applications close on 27 November 2026, and that if you do not hear back within 10 working days, you should consider your application unsuccessful. Note the salary difference described above: the listing header shows Market Related while the advert text states R15,000 – R18,000 depending on experience — confirm the full package in the original advert.

Practical tips

• Lead with your buying and ordering experience, especially in construction or property.
• Mention Buildsmart experience and any procurement or ERP system you have used.
• Show your knowledge of building materials and your accuracy with orders, quotations and invoices.
• Highlight examples of negotiating better prices or resolving delivery problems.

How the process works

Use the Apply button to reach the original Careers24 listing and follow its application instructions. Status Staffing is advertising the role on behalf of the client, so expect the agency to screen applications before passing suitable candidates to the client. Further steps, if any, will be explained by the advertiser.

Important information

This page is informational only. It summarises a third-party job advert and does not guarantee employment. Details, including the closing date, may change, so always confirm them in the original advert before applying. Note the salary difference described above: the listing header shows Market Related while the advert text states R15,000 – R18,000 depending on experience — confirm both in the original advert.

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