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Recruitment Legends is recruiting an Operations Administrator & Receptionist for Germiston, Gauteng, with applications closing on 28 December 2026. This is an active, operationally critical role that combines frontline client contact with demanding dispatch documentation, stock control and compliance administration.
About the company and the work
The role sits in a busy production or manufacturing support environment in Germiston, where the front office is the hub for clients, deliveries and paperwork. The successful candidate will keep that front office running airtight: welcoming visitors, handling the switchboard, producing dispatch paperwork and keeping records, stock and systems accurate. The advert describes the role as one for someone with thick skin who excels at multitasking under pressure.
Role details and duties
The work covers six areas. Front-of-house and switchboard: professionally answer incoming switchboard calls, route inquiries to the correct departments, take accurate messages and receive visitors. Dispatch and compliance documentation: generate accurate delivery notes, print item labels for outgoing orders and issue certificates of compliance. Records and archiving: capture and track delivery note details on Excel daily, and make sure all signed proof-of-delivery documents are scanned and filed. Departmental support: maintain weekly filing of manual estimates and quotations for the estimating team. Internal stock management: control and oversee company stationery levels and the office supply cupboard to prevent loss or shortages. ERP system maintenance: navigate and update the in-house production management system with accuracy and speed. Some of the advert’s detail lines were cut off in the page view, so the duties above are summarised generally and applicants should confirm the full wording in the original advert.
Requirements
The advert asks for a minimum of 2 to 4 years of proven experience in a fast-paced reception, frontline administration or dispatch administration role; intermediate proficiency in Microsoft Excel, Word and Outlook; experience with ERP or production software, with experience of Tharstern or similar management information systems a significant plus; high attention to detail, with accuracy on job numbers, labels and compliance certificates described as non-negotiable; resilience, proactivity and the ability to work calmly under high pressure and tight deadlines; excellent verbal and written English communication skills; and residence within easy commuting distance of Germiston, with reliable transport.
Where to find and apply safely
This vacancy is advertised on Careers24 by Recruitment Legends, and the Apply button on this page takes you to the original advert, where you can submit your application. Apply only through that original advert, and be wary of anyone asking for payment to process an application.
Practical tips
Show your front-office and dispatch experience clearly on your CV, including the volumes you handled and the systems you used, and highlight your Excel skills and any ERP or production software experience, especially Tharstern or similar systems. Be ready to give examples of staying accurate and calm when deadlines are tight, and confirm that you live within easy commuting distance of Germiston with reliable transport.
How the process works
Click the Apply button on this page to reach the original Careers24 advert, where you can submit your application to Recruitment Legends. Shortlisted candidates will be contacted by the recruiter or the client.
Important information
This post is for information only and is not the employer. All details above come from the original advert, and you should confirm them there before applying. Please note the pay wording: the advert header shows a range of R10,000 to R14,000 per month, while the advert body states a salary of R14,000 per month on a cost-to-company basis, so confirm the exact pay in the original advert. The role is permanent, based in Germiston, and applications close on 28 December 2026.
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