Office Manager and PA Jobs in South Africa

An established and growing organisation is seeking a highly organised, detail-oriented office manager and PA to play a central role in the smooth operation of finance, human resources, compliance and administrative functions in Durban CBD. Offered through Vital Element (Pty) Ltd, this permanent intermediate role needs a proactive person who can manage multiple responsibilities at once while maintaining confidentiality, professionalism and high accuracy.

About the company and the work

Vital Element works in recruitment and human resources, focusing on companies and individuals and building lasting partnerships. The role sits at the centre of the office, linking finance, payroll, compliance, insurance, fleet, procurement and tender administration with day-to-day office operations and support to directors.

Role details / duties

• Manage and reconcile petty cash transactions and company credit card expenses; oversee debtor collections and follow up on outstanding accounts.
• Capture, reconcile and process creditor invoices and supplier payments; process employee advances and maintain accurate financial records.
• Assist with month-end financial administration and reporting, and prepare and manage monthly payroll-related schedules and payments.
• Coordinate submissions relating to provident funds, risk benefits, bargaining councils, unions and related matters, and assist with Employment Equity reporting and compliance activities.
• Maintain and update compliance documentation and statutory registrations; manage renewals of licences, registrations and compliance certificates; assist with audits and supporting documentation.
• Manage insurance claims and liaise with brokers and insurers; maintain fleet and company asset records and monitor vehicle licence renewals.
• Manage supplier relationships, coordinate orders and deliveries, oversee uniform procurement and stock administration, and coordinate supplier payments.
• Assist with the preparation and submission of tender documentation, ensuring compliance documentation is accurate and up to date.
• Oversee day-to-day office management and maintenance, coordinate service providers, repairs and office supplies, manage directors’ schedules and meeting reminders, maintain organised filing systems, and draft professional correspondence.
• Manage and administer Injury on Duty claims, submit them within required deadlines, follow up on outstanding claims and maintain accurate records.

Requirements

• Proven experience in office management, administration, finance administration or a similar multifunctional role.
• Strong understanding of debtors, creditors, reconciliations and payment processing.
• Experience with payroll administration and compliance reporting.
• Knowledge of South African labour and compliance regulations will be advantageous.
• Intermediate to advanced Microsoft Excel skills, and experience working with accounting and payroll systems.
• Exceptional organisational skills and attention to detail, ability to manage multiple priorities in a fast-paced environment, and strong communication and stakeholder management abilities.
• Desired skills listed include QuickBooks, Pastel, financial administration, payroll, IOD administration, compliance administration, insurance administration, tender administration, office operations and supplier administration; desired work experience is 1 to 2 years as a personal assistant, and desired qualification level is a diploma.

Where to find / apply safely

Apply only through the original CareerJunction listing using the Apply button on this page, which leads to the source advert (Job 2646321, Ref VE987). Check the reference and Durban CBD location before sharing personal details, and never pay a fee to apply.

Practical tips

• Show payroll, creditors, debtors and compliance work together, not just general administration.
• Mention the accounting and payroll systems you have used, and your Excel level honestly.
• Give examples of juggling finance, compliance and office tasks to deadlines.

How the process works

On CareerJunction, you open the original advert, review the full position details, and apply through the listing’s application route. The recruiter then reviews applications for this permanent intermediate role.

Important information

This post is informational only, and openings and requirements change at any time. Readers should always verify the details on the original listing before applying. Salary was not disclosed in the source advert.

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