Office Coordinator Gauteng Jobs in South Africa

Ntice Sourcing Solutions (Pty) Ltd. is recruiting an Office Coordinator in Gauteng for a client that is a market leader in South African roadside assistance services. This permanent intermediate role combines executive office coordination, reception and front-office management, and general office administration, reporting to the Operations Manager.

About the company and the work

The client is a market leader in South African roadside assistance services. The Office Coordinator provides professional and efficient coordination and administrative support to the Chief Executive Officer, while ensuring the effective management of the association’s reception and front-office function. Ntice Sourcing Solutions is a recruitment solutions provider placing professionals across EMEA in areas including IT, engineering and technical, accounting and finance, sales and marketing, human resources, training and development, supply chain and procurement, and production and operations.

Role details / duties

• Manage and maintain the CEO’s diary, appointments, meetings, and commitments accurately.
• Coordinate internal and external meetings on behalf of the CEO and brief the CEO on daily engagements.
• Manage meeting logistics, venues, virtual arrangements, invitations, agendas, and meeting packs.
• Identify and proactively manage diary conflicts and competing priorities.
• Coordinate travel arrangements, including itineraries, accommodation, and related logistics.
• Prepare meeting packs, documents, presentations, and information required by the CEO.
• Manage incoming correspondence and escalate matters requiring the CEO’s attention.
• Maintain an effective filing and document management system for the CEO’s office.
• Handle sensitive and confidential information with the highest level of discretion.
• Follow up on actions arising from the CEO’s meetings and engagements where required.
• Manage the reception area and maintain a professional, welcoming environment.
• Act as the first point of contact for visitors, members, clients, suppliers, and other stakeholders.
• Receive, screen, and direct telephone calls and enquiries appropriately.
• Welcome and assist visitors, maintain visitor registers, and follow access and security procedures.
• Coordinate meeting room bookings, preparation, refreshments, and other meeting requirements.
• Receive and distribute correspondence, courier deliveries, and other documents, and coordinate outgoing courier and mail.
• Provide general administrative support, coordinate office supplies and stationery, and support internal events, meetings, and corporate functions.
• Assist with facilities-related administration and escalate maintenance or operational issues.

Requirements

• Grade 12 / National Senior Certificate.
• Diploma or equivalent qualification in Office Administration, Business Administration, Secretarial Studies, or a related field.
• Minimum 3-5 years’ experience in office administration, executive support, reception, or a similar coordination role.
• Previous experience managing an executive diary would be advantageous.
• Experience working in a corporate or professional environment.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Where to find / apply safely

Apply only through the original CareerJunction listing using the Apply button on this page, which leads to the source advert (Job 2645975, Ref 73414, posted 26 October 2026, expires in 16 days from posting). Never pay a fee to apply.

Practical tips

• Lead with executive diary and front-office experience.
• Show confidentiality, organisation, and stakeholder handling.
• Highlight Microsoft Office and meeting coordination examples.

How the process works

On CareerJunction, you open the original advert, review the full position details, and apply through the listing’s application route. The advert expires in 16 days from posting on 26 October 2026.

Important information

This post is informational only, and openings and requirements change at any time. Readers should always verify the details on the original listing before applying. Remuneration is listed as market related, with benefits listed as AA membership, medical aid, provident fund, and a cell phone allowance.

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