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A permanent Admin Assistant opportunity in fleet management is available at the VKB Group’s Head Office in Reitz, in the Free State. The role, described in the advert as Admin Assistant: Fleet Control, keeps the group’s vehicles licensed, costed and serviced so operations can keep moving. Applications close on 5 November 2026, and the advert reference is 209926.
About the company and the work
The VKB Group is a South African agricultural company that supports farmers and produces food products, working across the agricultural value chain from farming through processing, logistics and storage to market channels. VKB Group Services provides specialist support functions across the group, and the fleet function is essential to keeping the business moving. By ensuring vehicle licensing, cost allocation and servicing schedules are handled properly, this role supports operational sites across the business.
Role details and duties
The successful candidate will administer and maintain fleet vehicle licence records and renewals, manage and allocate fleet vehicle costs accurately and on time, and assist with scheduling, coordinating and tracking vehicle servicing activities. The role also covers monitoring fleet vehicles and supporting efficient fleet utilisation, responding to fleet-related queries and providing support to operational sites, maintaining accurate fleet administration records and documentation, liaising with relevant stakeholders so fleet requirements are met, supporting compliance and operational requirements within the fleet function, and performing ad hoc fleet-related duties as requested by the Fleet Controller. Success in the role means accurate and timely licence administration, effective cost allocation and monitoring, well-coordinated servicing schedules with minimal disruption, reliable support to operational sites, proactive resolution of fleet administration issues, and strong collaboration with the Fleet Controller and other stakeholders.
Requirements
The advert states the following minimum requirements:
- Grade 12 / NQF Level 4 qualification.
- Valid Code 8 driver’s licence.
- Administrative experience relevant to fleet, transport, logistics, or operational support functions.
- Experience working with records, scheduling, cost administration, and stakeholder support will be beneficial.
- Planning and organising, attention to detail, administrative accuracy, accountability and ownership, problem-solving ability, customer and service orientation, time management, teamwork and collaboration, and adaptability and flexibility.
- Skills in administrative and record-keeping work, computer literacy and data-capturing proficiency, effective verbal and written communication, coordination and scheduling, cost allocation and information management, prioritising multiple tasks, analytical thinking, interpersonal and relationship-building skills, and working independently and within a team.
The advert states no separate experience level label, so none is shown in the job details for this post.
Please note this is a different vacancy from the Temporary Admin Assistant role in Commercial Services at the same Head Office in Reitz, which is covered in a separate post.
Where to find and apply safely
This opportunity is listed on Careers24, and the Apply button on this page links to the original listing. Apply only through that original advert and the employer’s career portal, and be wary of anyone asking for payment or personal banking details in exchange for a job.
Practical tips
- Highlight administrative experience in fleet, transport, logistics or operational support, with examples of licence records, scheduling or cost administration.
- Show that you can juggle several tasks at once, keep records accurate, and follow up on servicing schedules without letting things slip.
- Mention your Code 8 driver’s licence clearly, since the advert requires it.
- Prepare a clear, professional CV in PDF or Word format, without handwritten notes or markings, and have supporting documents ready, such as your ID, driver’s licence and certificates.
- Use Google Chrome to access the career portal, as the advert requests, and make sure your profile photo meets the minimum size of 300 x 300 pixels.
How the process works
Use the Apply button to reach the original Careers24 listing and follow its application instructions. As part of the process you will be asked to complete a screening questionnaire, so answer truthfully throughout. The VKB Group notes that it reserves the right to close or withdraw any vacancy at its discretion, and that it is committed to employment equity and transformation.
Important information
This page is informational only. It summarises a third-party job advert and does not guarantee employment. Always confirm the closing date, requirements and application steps in the original advert before applying, since details can change. The salary for this role is stated as Market Related.
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