Administrator Secretariat Jobs in South Africa

A contract secretariat administrator role is open to a detail-driven professional who can keep formal records accurate, meetings well organised and committee documentation in order. The work calls for discretion, accuracy and confidence in dealing with people at every level.

About the company and the work

The role is advertised by Recru-it, a recruitment and talent sourcing specialist with offices in Cape Town and Port Elizabeth. The administrator will support a department by managing formal records, coordinating meetings and providing secretarial support, with accountability for confidentiality and the quality of minutes and filing.

Role details and duties

• Maintain up-to-date manual and electronic filing systems for formal records.
• Maintain statutory records such as minute books, attendance registers, company registers and resolution registers.
• Manage courtesy and conflict of interest registers, and archive minutes and attendance records.
• Coordinate meetings: notify attendees, book venues and equipment, arrange catering and prepare meeting packs.
• Ensure meeting packs and minutes are circulated on time, and take minutes when required.
• Facilitate scheduling of special meetings and monitor committee expenditure on refreshments, venues and travel.
• Raise purchase requisitions, support timely payment of invoices, and order and maintain stationery and equipment.
• Make travel and accommodation reservations and handle internal and external queries, escalating where necessary.
• Liaise with other administrators internally and externally to keep organisation smooth and consistent.

Requirements

• Admin degree.
• Driver’s licence.
• At least three years of secretariat experience in a similar role.
• Advanced computer literacy in the MS Office Suite.
• Knowledge of legislation including PFMA, the Companies Act and King III, and protocol on corporate governance in the public sector.
• Advanced writing skills, minute taking, facilitation, interpersonal and organising skills, and a good command of English.
• Attention to detail, ethical conduct, honesty, integrity, accuracy and protocol, with the ability to interact at top management level.
• Willingness to work outside normal office hours and sometimes on weekends for meetings, and ability to work under pressure and meet strict deadlines.

A Chartered Institute of Secretaries (CIS) qualification and ICT sector experience are advantageous.

Where to find and apply safely

This opportunity is listed on CareerJunction, and the Apply button on this page links to the original CareerJunction advert. Apply only through that original listing, and confirm the employer and reference details there before sharing personal information.

Practical tips

• Show examples of minutes, registers or meeting packs you managed accurately.
• Highlight experience with statutory records and governance documents.
• Demonstrate how you handled competing deadlines and last-minute meeting changes.
• Be ready to discuss confidentiality and accuracy in your previous roles.

How the process works

Use the Apply button to reach the original CareerJunction listing, where you can review the full advert and follow the application instructions given there. Keep the reference number, PE011767, for your records.

Important information

This page is informational only. It summarises a third-party job advert and does not guarantee employment, an interview or a particular salary. Always verify the details on the original listing, and never pay a fee to apply for a job.

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