Orders Clerk

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    Job details

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    Pay

    • R12 500 – R19 000 a month

    Job type

    • Permanent

    Location

    Bethlehem, Free State

    Full job description

    Obtain and verify New Customer application documentation.

    Open new Customer accounts on NAV.

    Manage and maintain Company’s Customer and client Data Base.

    Maintain records of trade agreements, correspondence, and special prices.

    Open Sales orders on NAV for Customer orders.

    Verify customer information, delivery date, time and transporter information are correct.

    Maintain all open orders on NAV.

    Act as the primary internal point of contact for customers, marketers and managers.

    Ensure the smooth running of sales process. Administration of customer suggestions and complaints by the customers and report them to the production department (Customer complaint management).

    Processing of customer invoices, when applicable.

    Follow-up on short payments. Obtain all signed POD’s from Transporters: Customer copy, Dispatch copy, security copy and weighbridge ticket.

    Ensure all documents are attached to the POD: Dispatch, security, and weighbridge ticket.

    Scan all signed POD’s and attach unto sales order on NAV.

    Follow-up on all POD queries.

    Process credit notes on sales and authorized discounts granted.

    Ensure all supported documents are attached.

    Continues follow-up on all discrepancies.

    Open and Invoice Purchase orders on NAV.

    Link the SO and PO for the load, ensure the tariff and weight is correct.

    Attach all necessary documents.

    Request vendor invoices and statements.

    Create vendor reconciliations.

    Continuous liaison with internal departments and suppliers regarding relevant transactions.

    Deal with suppliers and resolve all outstanding queries timeously.

    Manage open purchase orders daily.

    Grade 12

    Minimum 3-5 years’ experience in Sales Administration.

    Must be fluent in Afrikaans and English, writing and speaking.

    Must be able to work overtime and be available after hours to meet business requirements.

    People skills and team player.

    Mathematical and analytical skills.

    Planning, organizing, and control skills.

    Accuracy and precision.

    Computer literate: Microsoft Office (Intermediate)

    Customer orientated: Internal and external customers.

    Good communication skills.

    Ability to work under pressure.

    Ability to prioritize and work on your own initiative self-confident.

    Between 3 – 5 Years

    To apply for this job please visit za.indeed.com.